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Travelling to and from the BC Games

The unique transportation model of the BC Games is essential to our mandate to make the Games accessible for participants from every corner of the province.

TRANSPORTATION FOR THE BC GAMES

Transportation to and from the BC Games is available to athletes, coaches, and officials. Participants who already have transportation to or from the Games have the option to opt out of Games transportation if necessary.

On arrival and departure days, buses and planes chartered by the BC Games Society and funded by the BC Government travel to or from locations all over the province. Due to the complexity of this operation and the requirement to provide adult supervision for each athlete, parents or guardians may be asked to drive to a pick-up or drop-off spot outside of their own city.

Your travel itinerary outlines how you will get to the Games and back home again. It’s a good idea to read it thoroughly and print a copy for quick reference before your trip!

View your personal travel itinerary through the BC GAMES PARTICIPANT WEBSITE, accessed using the login information sent by mail. If you have lost your password, contact participantreg@bcgames.org.

The registration deadline is one month prior to the Games. Within 10 days of this deadline, each registered Games participant will be mailed a letter with a user name and password to log in and access the BC GAMES PARTICIPANT WEBSITE where they will complete forms, download their travel information (if applicable), etc. See Games specific dates on the General Schedule and Games Overview page.

Most participants will travel to the Games on Games transportation, which are charter buses for most and charter air craft for those further away. Participants have the option of making their own way to the Games, at their own expense, if this is permitted by their Provincial Sport Organization. Refer to the technical package or contact your Zone Representative or Provincial Advisor for more information.

BRINGING LUGGAGE

All participants are sent luggage tags ahead of the Games. It’s important to use these tags as they help us get your luggage to your accommodation. The number and colour of tags will vary depending on your sport.

Every athlete on Games transportation is supervised by an accredited coach or adult supervisor from the time they board a bus or flight until the time they arrive at their destination. Make sure you know who your adult is!

It can be a long trip to the Games and pit stops are not guaranteed due to the tight schedule. Make sure to pack a mealand snacks for your travel and get plenty of rest in the days leading up to your trip so you’re ready to go!

Your arrival at the Games will depend on the Games planning and bus and flight schedules. Your travel itinerary will be available for download/printing on the BC GAMES PARTICIPANT WEBSITE. Be sure to review this for your specific details.

In order to arrive on time, you may begin and/or end your journey late at night or early in the morning. While we realize this is not ideal, transporting as many as 1,600 participants to the Games has many logistical factors that need to be considered. This travel schedule can be very tiring, so plan to get plenty of rest prior to departure and use the travel time to mentally and physically prepare for the competition that begins early Friday.

No, food will not be provided on Games transportation. Be sure to bring some snacks to keep you nourished on the way to the Games. You may also wish to bring money to purchase food on the way and for when you arrive. Your first meal provided at the Games will depend upon your arrival time.

GETTING AROUND TOWN

Buses will take you to your sport venues and meals while at the Games. The Bus & Meal Schedule distributed at Games-time will tell you everything you need to know about where to be and when. It’s important that you are at your pick-up locations at the designated times so that you don’t miss the bus!

Want to go home with your parents but are booked on Games transportation? Parents will need to fill out an online Games Release Form via your coach or Provincial Advisor so that we can let the bus drivers and travel captains know who to expect on travel day. This process also helps us verify that parents have assumed the responsibility of supervision. 

It is expected that all Games participants will remain at the Games for the duration. If you’re staying in Games accommodation, you must remain in accommodation until Sunday. Anyone who removes themselves from Games accommodation prior to the completion of the Games will no longer be eligible to compete and may be subject to other disciplinary action.

Participants who finish competition prior to the final day of the Games (Sunday) may remove themselves from Games accommodation by having their parent complete the Release Form via their coach or Provincial Advisor. . Note that it is expected that early departure is arranged prior to the Games — please be sure to inform your Zone Representative or Provincial Advisor so that appropriate travel arrangements can be selected for you during the registration process. Also note that some sports do not permit athletes to depart early.

Any participant removing themselves from BC Games accommodation is also removing themselves from competition and from BC Games transportation for their return trip. This means that they cannot continue to compete AND will need to make their own transportation arrangements for their trip home, at their own expense. Speak to your Provincial Advisor for more information.

DEPARTURE DAY

Sunday is departure day at the BC Games when the participants depart for home on Games transportation or with their parents.

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Territory Acknowledgement

We respectfully acknowledge the lək̓ʷəŋən (Lekwungen) People, also known today as the Esquimalt and Songhees Nations, and recognize that our work in this province spans the territories of more than 200 First Nations, as well as Métis and Inuit communities.

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